Living in the Past

I assessed a resume today of a job seeker focused on the past and not the present. The candidate came from a very good school and had an excellent track record. Below is an outline the information in the resume, with identifying information omitted:

I assessed a resume today of a job seeker focused on the past and not the present. The candidate came from a very good school and had an excellent track record. Below is an outline the information in the resume, with identifying information omitted:

Professional Profile

  • 10+ years of leadership experience

  • Graduate of <a really good school> and 4 year NCAA Div. 1 varsity football athlete

  • Proven track record of delivering successful results

  • Broad experience conducting presentations to individuals at all levels of organizations

  • Extensive knowledge of <list of industries>

  • Practical experience with <list of skills>

Work Experience

2001-Present
Sales Representative
<Company Name>
<details of position omitted>

1997 to 2001
Progression of positions with increasing leadership responsibility
<Company Name>
<details of position omitted>

Education

University
City, State
Degree
1996

Activities

<list of hobbies and volunteer work>

The problem with this resume is in the Professional Profile. After twelve years in his career, playing football in college is the second most important element of the resume. I'm a big football fan and have incredible respect for the athleticism and work ethic required to balance the workload a Division 1 football team and the academics of a top tier school. This is impressive, but presenting it at the top of the resume may do more harm than good.

By listing the football career at the top, the job seeker raises the question of whether he has been successful in his career. If he was successful over the last twelve years, why isn't his success in his career at the top of the resume? Hiring managers look for a track record of success building throughout the career.

After reading the the Professional Profile section, the job seeker appears to have some good experience, graduated from a good school but emphasizes football over his career. This isn't enough to reject the candidate at this point, but does raise some doubts. 

The work experience section is good. The experiences and skills of the candidate make a good impression, but there is nothing overwhelming. The candidate lists a few accomplishments and awards, but fails to qualify these. It is difficult to assess how impressive the accomplishments are. This leaves the interpretation of the resume to the feeling of the reader.

After the work experience, the candidate presents his education. As I mentioned above, the candidate graduated from a top tier school with an impressive degree.

The resume concludes with an Activities section. In this section, the job seeker lists some volunteer work and several positions coaching football. Ending with football reinforces the emphasis on football at the top of the resume and detracts from presentation of the candidate's career.  No matter what the job seeker did in his career, by bracketing his resume with his participation in football at the top and bottom, the candidate leads the reader to focus their attention on football and not the professional qualifications. 

To improve the resume, I would change three things. First, I would move the information on playing division 1 football to the education section. Playing Division 1 football demonstrates several good qualities.  Including this on the resume is beneficial, but is much better placed at the bottom and not the top.  Second, I would drop the listing of the activities. The volunteer work and football coaching do little to reinforce the capability of the job seeker. Third, I would provide more detail to a few of the accomplishments within the work experience section. An accomplishment is most impressive when the role of the job seeker, the scope of the situation, the actions taken and the results achieved are clearly presented. The examples given in the resume only show vague results, with nothing about how they were achieved.

Making these three changes will provide a much more compelling presentation. On your resume, make sure you are emphasizing the information that will be most impressive to a hiring manager. Many job seekers emphasize the details they are most proud of. Unfortunately, these details may not provide the best sales pitch for the candidate. Focus on the elements of your background that are most closely related to the requirements of the job you are seeking.

Example of a Customized Resume

I ran into a great article this morning showing how to customize a resume for a specific job. Louise Fletcher at Blue Sky Resumes shows a resume before and after customization.

I ran into a great article this morning showing how to customize a resume for a specific job.  Louise Fletcher at Blue Sky Resumes shows a resume before and after customization.  The changes between the original and customized resume are subtle but very effective.  Changing a few terms and emphasizing a specific accomplishment can make a resume really standout.

Many job seekers write the most general resume they can.  They attempt to make their resume applicable to as wide a range of positions as possible.  The goal is to maximize the number of opportunities the job seeker will be considered for.  This doesn’t work.  Instead of increasing the number of opportunities, the job seeker ensures that they will not stand out and will be overlooked for most positions.

Check out the article from Louise Fletcher… How to Customize Your Resume.

Too Many Resume Sections

Your resume should be structured in a series of sections, with the most important at the top and the least important at the bottom. Selecting the most important sections is an important decision. Many job seekers prioritize information based on the significance to them. Unfortunately, what is important to a job seeker is often less important to a hiring manager. This makes it essential to prioritize based on the reader’s interests.

Your resume should be structured in a series of sections, with the most important at the top and the least important at the bottom. Selecting the most important sections is an important decision. Many job seekers prioritize information based on the significance to them. Unfortunately, what is important to a job seeker is often less important to a hiring manager. This makes it essential to prioritize based on the reader’s interests.

For most job seekers, work experience is the first thing a hiring manager will want to read. There are exceptions… new college grads should put their education first and technical experts should lead with their technical skills. Individuals with significant experience should lead with their experience.

A common structure for a resume of an experienced individual will look like this:

  • Professional Summary or Objective Statement

  • Work Experience

  • Education

  • Skills

  • Other Sections

The resume I read today deviated from this structure substantially. The individual had 20 years of experience in the real estate field. With 20 years of experience, I would want to read the work experience to get a feel for what the candidate has done. Despite this, the work experience was buried at the bottom of the resume. Below is the structure the candidate used:

  • Objective Statement

  • Professional Profile

  • Education (lengthy section with training classes and certifications)

  • Affiliations (professional organizations in real estate)

  • Relevant Experience (details of non-work activities, including part-time jobs and a home-based business)

  • Volunteer Work

  • Skills (list of computer programs)

  • Professional Experience (the work experience section!!!)

  • References

This structure is very disjointed and does not sell the candidate. Much of the information in the education, relevant experience, volunteer work and skills sections is either routine for every candidate or completely unrelated to the jobs the candidate is pursuing. For example, experience with Windows XP may be a requirement for a position, but is far less important than the 20 years of work experience.

You need prioritize the elements of your background that are most directly related to the position you are pursuing. If I was rewriting this resume, I would delete a lot of information and completely reorder the information I kept.

You can expect the job seeker would resist this. Some of the information I would delete is information that has a high personal significance to the job seeker. The home-based business is a good example of this. I’m certain that this effort was something that the job seeker took a tremendous amount of pride in and worked hard to make successful. Despite this, the presentation on the resume shows little significance the candidate’s career. It just isn’t going to help land a job.

Make sure you prioritize based on the hiring manager’s priorities. If you are uncertain of your resume, get a second opinion.

Resume Examples From Global Sourcing Professionals

Six accomplishments taken from the resumes of global sourcing professionals, along with an assessment of the effectiveness of the accomplishment in selling the candidate’s potential.

Most resumes look alike, with little to differentiate between them.  Job candidates list their past responsibilities and skills. When a company hires a global sourcing professional, all the qualified candidates will have similar backgrounds, having had the same responsibilities and skills.  To stand out, a resume should have specific accomplishments demonstrating the past performance of the job candidate.  The accomplishments provide the sizzle that can get a hiring manager excited.

Below are six accomplishments taken from the resumes of global sourcing professionals. After each example is an assessment of the effectiveness of the accomplishment in selling the candidate’s potential.

Increased profits by an average of 32% after researching and identifying opportunities for volume purchasing with several suppliers, including reviewing fast-moving items and negotiating per-order agreements.

Assessment: This accomplishment is good, but could be better.  Increasing profits by 32% sounds like a good accomplishment, but it isn’t specific enough.  A little more detail regarding the profit margin, total sales and resulting profits would make the accomplishment clearer.  The candidate does a good job of showing how the results were achieved with the description of negotiating volume purchase agreements.

Cut on-hand inventory by 30%, eliminated $50K in costs, and improved cash flow by reducing quantity purchasing and maintaining quantity pricing of packaging materials.

Assessment: This accomplishment provides very specific results.  It is weak on details of how the results were achieved.  Reducing inventories is easy.  What is difficult is reducing inventories while maintaining or improving customer service levels at the same time.  This example does not address the competing priority of customer service, or show how inventories were reduced.

15 years consistently maximizing corporate performance, driving growth, generating revenues, capturing market share, improving profits, and enhancing value in domestic and international markets in the sourcing and procurement industry.

Assessment: In isolation, this sounds good.  Unfortunately, general statements like this are so common that they are often disregarded by hiring managers.  Accomplishments need to be specific and detailed to have the greatest impact.  This accomplishment, despite being very boastful, will do little to differentiate the candidate.

Pioneered a vendor management program incorporating proper vendor administration.  This program enabled accurate measurement of supplier performance, resulting in sustainable cost savings over life of supplier relationships.

Assessment: This accomplishment is ok.  Developing a vendor management program could be a great experience.  The problem with the accomplishment is it doesn’t detail the scope of the program and it doesn’t give any direct results.  The program may have been tested with one small vendor and discontinued or it could have revamped tens of billions of dollars of purchasing.

Implemented change of steel grade for forgings creating $350,000 savings in steel surcharges.

Assessment: This is a good accomplishment.  It shows a specific result.  The activity that led to the result is also clear.  The element that is missing is the role of the candidate in delivering this result.  Did an engineer identify a cheaper material and the buyer just followed the spec?  Or, did the buyer identify the opportunity and take it to engineering and operations for approval?  The first situation isn’t really an accomplishment, while the second could be very impressive.

Consistently ranked in the top quarter of branch offices in Productivity and Cost Per Load.

Assessment: This accomplishment is not very specific, but is still good.  The element  that is noteworthy is the ranking.  Showing a performance measure relative to similar operations can help demonstrate the quality of the performance.

Resume Verbs

The verbs you use set the tone for your resume. Strong action verbs convey a track record of accomplishment. Weak passive verbs convey mediocrity and a lack of success. If you want to make a good impression, use verbs that present your experience in a strong positive way.

The verbs you use set the tone for your resume. Strong action verbs convey a track record of accomplishment. Weak passive verbs convey mediocrity and a lack of success. If you want to make a good impression, use verbs that present your experience in a strong positive way.

The range of verbs varies greatly from resume to resume. I picked six resume at random and listed the start of each line under the most recent job:

 

Resume 1:

Established…
Led…
Proficient in…
Repositioned clients/issues…
Provided procurement services…
Responsible for…
Negotiated…
Edited and produced…

Resume 2:

Provider of…
Responsible for…

Resume 3:

Member, Executive Management…
Manage and mentor…
Reorganized…
Developed…
Solidified…
Recruitment of…
Budgeting/Cost…
Clients…

Resume 4:

Promoted and grew…
Customers included…
Increased portfolio…
Grew market share…
Grew market share…
Identified and promoted…
Called on…

Resume 5:

Manage and direct..
Location audits…
Profit Loss responsibilities…
Create effective…
Ensure compliance…

Resume 6:

Management of…
Management of…
Familiarity with…
Responsibility for…
Achieved…
Achieved…
Personally secured…
Went from….
Developed…

Many of the verbs listed are weak. In fact, some aren't even verbs. With only the few words from each resume, which resumes do you want to read? Which bullets are the most significant?

It may be impossible to eliminate all passive verbs. Phrases like “Management of” and “Responsible for” may be unavoidable. The important thing to do is review the sentence structure and make sure you create the strongest presentation.

The Importance of Job Titles

I have written a number of times about the importance of providing a minimum amount of information in a resume. There are certain elements that need to be included for the document to be a resume. I read another resume recently that omitted a key piece of information. This is so important, I’m revisiting the topic.

I have written a number of times about the importance of providing a minimum amount of information in a resume. There are certain elements that need to be included for the document to be a resume. I read another resume recently that omitted a key piece of information. This is so important, I’m revisiting the topic. The critical elements of a resume include:

  • Job Seeker’s Name and Contact Info

  • Employer Names

  • Job Titles

  • Dates of Employment

  • Education

If your resume is limited to just this information, it will be a weak resum, but if you don’t have all of these elements you don’t have a resume. For most job seekers, this is basic stuff. Despite this, I continue to receive resumes from job seekers that omit some of the critical information. The resume I read today is an example of this.

The job seeker held a series of sales management positions. The most recent position failed to include a job title. The job titles in order are:

  • No title

  • Branch Manager

  • Sales Manager

  • District Sales Manager

  • Field Engineer

The position without a title provided a description that implied the job seeker had been in a sales management position. I can’t be certain the role was a sales manager. I can think of three reasons why the job seeker omitted the title. First, he didn’t know that including all the job titles is important. I think this highly unlikely for an individual with twenty years of management experience. Second, the job seeker was careless and just forgot it. This is possible but doesn’t make a good impression of his attention to detail. Third, the job seeker is trying to hide something about his current position. This is also possible and makes a very bad impression if true.

When you are writing your resume, make sure you check it closely and look at every criteria a hiring manager will assess. After that, get a second opinion. Show your resume to a professional that is experienced assessing resumes. This will help ensure you make the impression you intend.

Sales Accomplishments on a Resume Part 2

Continuing from yesterday, I have four more sales accomplishments from resumes showing how some job seekers attempt to demonstrate their success.

Continuing from yesterday, I have four more sales accomplishments from resumes showing how some job seekers attempt to demonstrate their success.

Opening Accounts

Successfully expanded account base from 75 to over 90 accounts.

This bullet is ok. It’s better than nothing but doesn’t make a strong impression. The job seekers fails to provide sufficient context. I can’t tell if adding 15 accounts was good or terrible. Knowing the goals for the position would help. Providing an indication of the change in total sales would give the scope. I would also like to know how this sales performance compared with the performance of others at the company. For example, in a booming industry, where most sales people are doubling their sales, an increase of 20% would be a dismal failure. Finally, I would want to know what the margin of the new sales compared to the old sales. Anyone can win new business by cutting margins or selling at a loss – this would not be an accomplishment.

New Division

Established a customer base of 25+ accounts for newly created division.

This is bullet is similar to the preceding bullet – the scope of the performance is omitted. To improve this, the job seeker should include the budget goals, in customers and dollars and how the performance compared to the goals.

Turnaround

Spearheading a remarkable “worst-to-first” transformation, leading an extremely low-performing sales team to become the only one in the region to exceed 1st quarter objectives, and leading this same team to grow revenue from $3.7M to $8M in 3 years.

I like this accomplishment. It starts with some hype… “remarkable worst-to-first transformation.” Hype is usually a mistake in a resume. The pitfall you need to avoid is making very general, broad boasts that can’t be assessed.  Additionally, if you don’t back up your claims, boasting will hurt more than help.

In this case, the job seeker makes a very specific claim about turning around a team, and follows up the hype with a clear demonstration of why they made the claim. They define the starting point – bottom performing with revenues of $3.7m. The job seeker then shows the results… 1st in the region with $8m in sales. Further emphasizing the success, the job seeker adds that their team was the only one to beat expectations.

I would want to know what the job seeker did to achieve the results. Often, explaining the “how” is difficult in a resume. If the approach could be summarized in a sentence or two, it would make a good addition. If the approach was more complicated, it probably is better to leave it out and explain the situation in an interview.

Strategic Planning

Defined and implemented 5 year strategy to triple sales within 3 years to more $20 million.

This bullet sounds good but doesn’t really say anything. The job seeker planned to triple sales. Planning sales growth is easy… achieving the plan is what counts. Compare this to the NFL. Your now the owner of a team and have to select a coach.  You receive two resumes.  One lists a bullet that says the coach developed a plan to win the Superbowl within 3 years in their last job.  The other one has a bullet like the previous Turnaround example, “Spearheaded a remarkable worst-to-first transformation, leading a team with the worst record in the league to the Super Bowl in three years.”  Who do you want to interview?  It’s no contest… every coach has a plan to win.  It’s what you do with your plan, and what you achieve that will make a difference in an interview.

Sales Accomplishments on a Resume Part 1

Your accomplishments provide the sizzle that will get a hiring manager excited about your resume. They demonstrate your performance and your potential. The stories of your successes often are the most remembered details in an interview. This makes it essential to present strong accomplishments in your resume and talk about them in an interview.

Your accomplishments provide the sizzle that will get a hiring manager excited about your resume. They demonstrate your performance and your potential. The stories of your successes often are the most remembered details in an interview. This makes it essential to present strong accomplishments in your resume and talk about them in an interview.

I selected accomplishments from the resumes of sales professionals to show some good and bad examples.

Turnaround

Went from “underdog” to winning bidder for a multi-million dollar automation project involving two Target Accounts. Sale required last-minute business trips to Europe and western U.S. and overcoming several commercial and political issues.

This accomplishment is very good. It gives enough context to peak the reader’s interest. The job seeker frames his position as the underdog. He gives some scope to the situation by describing it as multi-million dollar, with multiple accounts and international. He also gives a glimpse of how he succeeded: repeated trips to the customer to resolve complicated issues.

There are a number of questions about this that are left unanswered. I would want to know why the job seeker’s firm was the underdog. I would like to know how the size of this project fit with the typical sales at this firm. I would like to understand the issues that were overcome and how the job seeker did this. Answering these questions in a resume could be difficult. I expect that the text would be long… too long to be effective. Leaving this information out was a good call. The accomplishment peaks the interest to learn more. This is the goal of a resume: get the reader to want to talk to the job seeker.

New Concept

Presented and sold this new concept technology to gain substantial acceptance with <list of six customers>. I worked intimately with nearly 100 <end-users of the product> throughout <metro area>.

This bullet was a stand-alone accomplishment. The presentation did not make it clear what the “new concept” was. The confusion resulted from the order of the information. There wasn’t a specific line defining the “new concept technology” and the descriptions of technologies were not immediate preceding the bullet.

The second problem with the bullet results from the lack of scope. I don’t know what the job seeker considers substantial acceptance. The bullet doesn’t show the sales volume, the performance relative to goals or if the rollout was considered successful.  Without more detail, this accomplishment is unlikely to make much of an impression.

Got Hired

One of five consultants hired from over 500 applicants for the marketing team.

This is a waste of space on a resume. It is very common that a company will screen in excess of 100 people for each hire. Even worse, this bullet says nothing about the success of the job seeker. The only thing it indicates is that the job seeker was hired in the past… not exactly earth shattering information. Focus on specific performance results, not getting hired.

Ranking

Currently ranked 12 out of 90 representatives in the Western region

I like rankings on a resume. They give a context for the job seeker’s performance. To rank 12th out of 90, it is likely the job seeker performed well. It isn’t guaranteed, though.  There may be variations between territories or other factors that cause comparisons to be unreliable. Despite this, a bullet with your rank relative to peers is good to have on a resume.

Make sure you include other accomplishments in addition to rankings.  A resume that just lists sales rankings, with no details of how the rankings were achieved is very forgettable.  A good tactic is to provide ranking bullets with a couple bullets that show specific examples of your success. Including both types of accomplishments can make an impressive presentation.

The Jigsaw Puzzle Resume

Your resume should convey information quickly and efficiently. To do this, organize information in a simple, easy to follow format. Don’t make is confusing and don’t break up the information into pieces like a jigsaw puzzle.

This may seem obvious, but it wasn’t for the person that wrote the resume I read recently. Below is an outline of the resume:

Professional Summary

Summary of background

Professional Experience

Listing of Job Titles with dates, not in chronological order.  No descriptions or employer names included here.

Listing of Employers with dates, not in chronological order but in a different order from the job titles.  Detailed descriptions of each job provided under each employer, no job titles in this section.

Education

Listing of degrees

I’m not sure why the job seeker put all the job titles in a single list apart from the employers and job descriptions. The order of the information made it more difficult to understand. If there was a reason for the order, it wasn’t clear to me – it looked random. The employers and job descriptions were in another order that also appeared random.

This organization requires a reader to pick a job title, look at the employment dates and find the same dates in the employer list in order to read the description of the position. It’s like putting together a puzzle, but far less fun.

When presenting a list of positions, you should keep the job title, employer, dates and description together. The order needs to be in reverse chronological order. This order starts with your most recent position and lists each in order to the oldest. It’s a very simple structure and is very easy for the reader follow. The more the reader of your resume has to concentrate on the structure of your resume, the less they will focus on the content.

I only have one guess for why the job seeker chose the order of the information they used.  He may have tried to put the information in order of how impressive it would be to a hiring manager.  The advice, that you should prioritize information and place the most important at the top, is good to follow.  It can be taken too far, as it was here.  The sequence you use for information should draw the reader from one section to the next.  In this case, the order was confusing and a detriment to the resume’s effectiveness.

On a plus note, the resume didn’t require a decoder ring to read it.

Prioritizing Information on Your Resume

I reviewed a resume of a supply chain professional that failed to prioritize the content of their resume. The result was a confusing resume that didn’t create a solid picture of the job seeker.

The problem was not the content. The content was fine. It was the order and presentation of the information that hurt the effectiveness of the resume.

The basic structure looked like this:

Executive Summary: Supply Chain Executive with a strong track record of improving operations and providing leadership. Proven discipline for managing multiple departments and organizations with in excess of 150 employees.

Extensive professional skills and experience, including:

<listing of supply chain skills>

Work Experience

Most Recent Position – held for the last year
Operations Manager

  • Inventory Management Accomplishment

  • Sales Accomplishment

  • Sales Accomplishment

  • Inventory Management Accomplishment

  • Sales Accomplishment

  • Purchasing Accomplishment

Previous Position – held for 3 years
Sales Associate

  • Listing of sales responsibilities and one sales accomplishment


Military Service – 20 year career
Logistics Specialist

  • 7 accomplishments related to logistics and transportation

Education

After reading the executive summary, I expected a typical supply chain/logistics resume. The list of accomplishments under the most recent position started to confuse the issue. Sales and customer service activities were presented on equal footing with the logistics experience. The confusion built with the second position – a pure sales position. Looking at these two positions, the job seeker has split time between logistics and sales for one year out of the last four. It doesn’t present a strong logistics presentation. I could see some hiring managers hitting the delete key at that point.

Now, let’s look at the picture from a different perspective. The job seeker had 20 years of experience in logistics in the military. He tried a sales position for three years after leaving the military. He then moved back into logistics a year ago, managing operations for a wholesaler. In this capacity, due to his success in sales in the previous role, he managed some sales functions in addition to his primary responsibilities for operations and logistics.  In this description, the emphasis is on the twenty-one years of logistics work out of the last twenty-four.

To revise the resume this way, I would change the order of the content to emphasize the logistics experience like this:

Executive Summary: Supply Chain Executive with a strong track record of improving operations and providing leadership. Proven discipline for managing multiple departments and organizations with in excess of 150 employees.

  • Inventory Management Accomplishment from most recent position

  • Logistics Accomplishment from military career

  • Logistics Accomplishment from military career

Work Experience

Most Recent Position – held for the last year
Operations Manager

  • Inventory Management Accomplishment

  • Inventory Management Accomplishment

  • Purchasing Accomplishment

  • Very brief summary of sales accomplishments

Previous Position – held for 3 years
Sales Associate

  • Listing of sales responsibilities and one sales accomplishment

Military Service – 20 year career
Logistics Specialist

  • 5 accomplishments related to logistics and transportation


Skills

<Listing of supply chain skills>


Education

The change in structure is small, but increases the emphasis on logistics and supply chain experience. The sales experience is still listed; it is just deemphasized so that it doesn’t detract from the primary message.